Season: 12-13

Privacy Policy

This policy is based on a free template from http://www.rya.org.uk/.

You can view a copy of the template used here.

1. About this Policy

1.1 This policy explains when and why we collect personal information about our members and instructors, how we use it and how we keep it secure and your rights in relation to it.

1.2 We may collect, use and store your personal data, as described in this Data Privacy Policy and as described when we collect data from you.

1.3 We reserve the right to amend this Data Privacy Policy from time to time without prior notice. You are advised to check our website http://www.camways.co.uk/privacy.php for any amendments (but amendments will not be made retrospectively).

1.4 We will always comply with the General Data Protection Regulation (GDPR) when dealing with your personal data. Further details on the GDPR can be found at the website for the Information Commissioner (http://www.ico.gov.uk). For the purposes of the GDPR, we will be the "controller" of all personal data we hold about you.

2. Who are we?

We are Cambridge Crossways Badminton Club. We can be contacted at .

3. What information we collect and why

Type of information Purposes Legal basis of processing
Member's name, address, telephone numbers, e-mail address(es). Managing the Member's membership of the Club. Performing the Club's contract with the Member. For the purposes of our legitimate interests in operating the Club.
Member's name Retaining a list of members who are barred from joining the club, for example due to unpaid fees or past infraction of club rules. Performing the Club's contract with the Member. For the purposes of our legitimate interests in operating the Club.
Date of birth / age related information Managing membership categories which are age related. Performing the Club's contract with the Member.
Gender Managing team selection and processes. Provision of adequate facilities for members. For the purposes of our legitimate interests in operating the Club.
Member's transport options For the arrangement teams, to ensure that they have adequate transportation for matches. For the purposes of our legitimate interests in operating the Club.
Bank account details of the member or other person making payment to the Club Managing the Member's membership of the Club, the provision of services and events. Performing the Club's contract with the Member.
Member's names, email address, and dates of birth Reporting information to Badminton England, in accordance with their requirements for affiliation and insurance services provided by Badminton England. For the purposes of our legitimate interests in operating the Club and / or the legitimate interests of Badminton England in its capacity as the national body for badminton clubs
Member's names, email address, phone numbers and dates of birth Reporting information to local leagues, for the purposes of entering teams into leagues and competitions. For the purposes of our legitimate interests in operating the Club and / or the legitimate interests of local leagues in their capacity as the organisers of local leagues and competitions.

4 How we protect your personal data

4.1 We will not transfer your personal data outside the EU without your consent.

4.2 We have implemented generally accepted standards of technology and operational security in order to protect personal data from loss, misuse, or unauthorised alteration or destruction.

4.3 Please note however that where you are transmitting information to us over the internet this can never be guaranteed to be 100% secure.

4.4 For any payments which we take from you online we will use a recognised online secure payment system.

4.5 We will notify you promptly in the event of any breach of your personal data which might expose you to serious risk.

5. Who else has access to the information you provide us?

5.1 We will never sell your personal data. We will not share your personal data with any third parties without your prior consent (which you are free to withhold) except where required to do so by law or as set out in the table above or paragraph 5.2 below.

5.2 We may pass your personal data to third parties who are service providers, agents and subcontractors to us for the purposes of completing tasks and providing services to you on our behalf (e.g. to print newsletters and send you mailings). However, we disclose only the personal data that is necessary for the third party to deliver the service and we have a contract in place that requires them to keep your information secure and not to use it for their own purposes.

6 How long do we keep your information?

6.1 We will hold your personal data on our systems for as long as you are a member of the Club and for as long afterwards as is necessary to comply with our legal obligations. We will review your personal data every year to establish whether we are still entitled to process it. If we decide that we are not entitled to do so, we will stop processing your personal data except that we will retain your personal data in an archived form in order to be able to comply with future legal obligations, or to retain a list of members who are barred from joining the club, as set out in the table above.

6.2 We securely destroy all financial information once we have used it and no longer need it.

7 Your rights

7.1 You have rights under the GDPR:

(a) to access your personal data
(b) to be provided with information about how your personal data is processed
(c) to have your personal data corrected
(d) to have your personal data erased in certain circumstances
(e) to object to or restrict how your personal data is processed
(f) to have your personal data transferred to yourself or to another business in certain circumstances.

7.2 You have the right to take any complaints about how we process your personal data to the Information Commissioner:

https://ico.org.uk/concerns/
0303 123 1113.
Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire SK9 5AF

For more details, please address any questions, comments and requests regarding our data processing practices to our Webmaster ().

If you have any queries, questions or comments on the information contained in this statement, kindly contact the club secretary at .